Rotas & Skills-based Scheduling
Build site cover around skills, availability, open shifts and shift swaps.
About
AboutWF Ninja.
WF Ninja is workforce operations software for UK organisations whose work happens away from a desk. It was built around shift patterns, licences, sites and the reality that plans change during the day.
Trust
Built for real-world operations.
01
Security
Role-based access, audit trails and encrypted data in transit.
02
Reliability
Built for shift patterns that never pause, including offline field use.
03
Compliance
Licence, training and expiry tracking as part of daily operations.
04
Visibility
One live view of people, sites and shift status.
05
Accountability
Every check-in, welfare check and incident timestamped.
Connected capability
Software shaped around accountability, not vanity metrics.
One operational record connects planning, field activity, compliance review and approved hours.
Live Guard Map & Geofences
See officer locations against site boundaries from the control room.
Photo + GPS Book On/Off
Attendance photos captured inside the site's GPS radius.
Patrol Monitor
NFC, GPS and QR Patrols with timestamped, location-verified checkpoints.
Welfare / Lone-worker Checks
Timed checks, with WhatsApp notifications for welfare and not-booked-on alerts.
Incident Reporting
Incidents and QR + GPS Verified Camera evidence logged from the field.
SIA Licence Tracking
Licences, training and right-to-work records with expiry reminders.
Documents & Onboarding
Onboarding and workforce documents held in one record.
Leave, Holiday Accrual & Pay
Leave Management, Holiday Accrual and Holiday Pay tied to the rota.
Client Portal & Request Centre
Client requests, Client Reports and SLA Reporting in one place.
Subcontractor Portal
Subcontractor Charging, Subcontractor Officers and Subcontractor Reports.
Timesheets, Payroll & Invoicing
Timesheet Approval, Charging, Payroll, Invoicing and Payroll-ready Exports.
Roles & Permissions
Role-based access with a full Audit Trail.
01
Controlled access
Role-based permissions help keep operational and payroll information with the right teams.
02
Accountable records
Timestamped activity and approval history support investigation and client conversations.
03
Compliance in context
Licences, training and site requirements stay connected to deployment decisions.
04
Operational support
A focused team helps you shape setup around your sites, roles and shift patterns.