Client charging
Build chargeable records from delivered shifts, approved time and agreed commercial terms.
Payroll
Security & WorkforcePayroll Software.
WF Ninja connects guard scheduling and verified attendance with timesheet approval, client charging, payroll and invoicing. Operations and finance work from the same shift record instead of rebuilding hours from paper or spreadsheets.
01
Capture verified attendance
Bring scheduled shifts, mobile clock-ins, GPS or QR site checks and actual finish times into one dependable attendance record.
02
Review timesheet exceptions
Compare scheduled and actual hours, then review late starts, overtime, night work, allowances and no-shows before they reach payroll.
03
Approve hours with confidence
Managers can review and approve guard timesheets with the shift, person and site context kept together for a clearer audit trail.
04
Process payroll and invoicing
Carry approved hours into payroll, client charging and invoicing while preserving the site and shift evidence behind each record.
Connected finance
Payroll
Review exceptions and process dependable guard hours without repeating operational entry.
Invoicing
Create invoices from approved work while retaining the evidence and site context behind them.
Holiday Accrual & Holiday Pay
Track holiday accrual and holiday pay alongside Leave Management and the rota.
Payroll-ready Exports
Export structured, approved hours for your payroll process.
Timesheet Approval
Compare scheduled and actual hours and resolve exceptions before approval.
One connected workflow
From plan to pay, one connected workflow.
Plan
Set site requirements, skills and cover.
Schedule
Rotas, open shifts and shift swaps.
Deploy
Officers receive shifts in the field app.
Verify
Photo + GPS book on/off and patrols.
Monitor
Live Guard Map, Patrol Monitor, welfare checks.
Manage
Incidents, compliance, leave and requests.
Report
Client Reports and SLA Reporting.
Charge
Client charging and invoicing.
Pay
Timesheet approval and payroll.
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Planned integrations · Coming soon
Designed to meet your existing finance stack.
These direct connections are planned and not yet live. Payroll-ready exports are available now.
Xero
Coming soon
Sage 50
Coming soon
Sage 200
Coming soonQuickBooks
Coming soon
Microsoft Dynamics
Coming soonMYOB Business
Coming soon
Employment Hero
Coming soonELMO Payroll
Coming soonKingpay
Coming soonPayroll Metrics
Coming soonSmoothPay
Coming soonReady Pay HR3
Coming soonComing soon
Coming soon
Configurable pay rules
Expanded overtime, night-work and allowance rules.
Coming soon
HMRC RTI submission
Direct RTI submission is not available today; WF Ninja provides payroll-ready exports.
Coming soon
Accounting integrations
Direct Xero, Sage and QuickBooks connections.
Buyer questions
Clear answers before you book.
What is available now?
Timesheet Approval, Charging, Payroll, Invoicing, Payroll-ready Exports, Holiday Accrual and Holiday Pay, built on verified attendance records.
Can managers resolve exceptions first?
Yes. Scheduled and actual hours can be reviewed with site and shift context before approval.
How are allowances and overtime handled?
They can be reviewed as payroll exceptions. Expanded configurable pay rules are coming soon.
Are Xero, Sage or QuickBooks connected today?
No. Direct accounting connections and HMRC RTI submission are planned and labelled Coming soon.
Book a demo
Let's talkabout your operation.
Tell us how your workforce runs today. We’ll walk you through a live environment built around your sites, shifts and compliance requirements — no scripted slides.
30-minute walkthrough, tailored to your operation
Answers on rollout, data migration and pricing
No obligation, no sales pressure
sales@workflowninja.tech
Prefer a call? Submit the form and we’ll arrange one.