Rotas & Skills-based Scheduling
Build site cover around skills, availability, open shifts and shift swaps.
Industries
Workforce SoftwareBy Industry.
Shift-based, multi-site, licence-heavy work has its own rules. WF Ninja is shaped around them — whether you are deploying guards overnight or cleaning teams before the building opens.
Industry
Built for operations that don't stop.
Connected capability
A dependable operating layer for work that happens across sites.
One operational record connects planning, field activity, compliance review and approved hours.
Live Guard Map & Geofences
See officer locations against site boundaries from the control room.
Photo + GPS Book On/Off
Attendance photos captured inside the site's GPS radius.
Patrol Monitor
NFC, GPS and QR Patrols with timestamped, location-verified checkpoints.
Welfare / Lone-worker Checks
Timed checks, with WhatsApp notifications for welfare and not-booked-on alerts.
Incident Reporting
Incidents and QR + GPS Verified Camera evidence logged from the field.
SIA Licence Tracking
Licences, training and right-to-work records with expiry reminders.
Documents & Onboarding
Onboarding and workforce documents held in one record.
Leave, Holiday Accrual & Pay
Leave Management, Holiday Accrual and Holiday Pay tied to the rota.
Client Portal & Request Centre
Client requests, Client Reports and SLA Reporting in one place.
Subcontractor Portal
Subcontractor Charging, Subcontractor Officers and Subcontractor Reports.
Timesheets, Payroll & Invoicing
Timesheet Approval, Charging, Payroll, Invoicing and Payroll-ready Exports.
Roles & Permissions
Role-based access with a full Audit Trail.
One connected workflow
From plan to pay, one connected workflow.
Plan
Set site requirements, skills and cover.
Schedule
Rotas, open shifts and shift swaps.
Deploy
Officers receive shifts in the field app.
Verify
Photo + GPS book on/off and patrols.
Monitor
Live Guard Map, Patrol Monitor, welfare checks.
Manage
Incidents, compliance, leave and requests.
Report
Client Reports and SLA Reporting.
Charge
Client charging and invoicing.
Pay
Timesheet approval and payroll.
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