Open today’s shift
See site, post, instructions and start time.
Facilities
Cleaning & FacilitiesWorkforce Management.
Small teams, early starts, many buildings. WF Ninja keeps every site covered and every visit evidenced, so supervisors spend their morning managing work instead of collecting timesheets.
01
Rotas across many small sites
Schedule distributed cleaning and FM teams across dozens of buildings, with cover, split shifts and early starts handled in one view.
02
Proof of attendance for clients
Photo + GPS book on and off inside each building's radius gives you an attendance record you can show a client without chasing paperwork.
03
Site Task Lists that travel with the shift
Site-specific instructions and checks appear on the operative's phone, so standards do not depend on who turns up.
04
Cover and no-shows caught early
Late or missed starts are visible immediately, so a supervisor can arrange cover before the client notices.
05
Training and document records
Right-to-work documents, training and certificates tracked with expiry reminders against each person.
06
Leave, Holiday Accrual and Holiday Pay
Leave requests, holiday accrual and holiday pay stay connected to the rota, so absence and cover are planned together.
07
Client Reports and SLA Reporting
Show clients attendance and completed site tasks against agreed service levels, through the Client Portal & Request Centre.
08
Timesheets, payroll and invoicing
Approved hours per site feed payroll-ready exports, charging and invoicing without a second round of data entry.
The field journey
Verify arrival
Clock in and confirm the correct site.
Complete the work
Patrol, welfare and incident records stay on the shift.
Handover clearly
Finish with a dependable timeline for operations.
One connected workflow
From plan to pay, one connected workflow.
Plan
Set site requirements, skills and cover.
Schedule
Rotas, open shifts and shift swaps.
Deploy
Officers receive shifts in the field app.
Verify
Photo + GPS book on/off and patrols.
Monitor
Live Guard Map, Patrol Monitor, welfare checks.
Manage
Incidents, compliance, leave and requests.
Report
Client Reports and SLA Reporting.
Charge
Client charging and invoicing.
Pay
Timesheet approval and payroll.
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